GPF: Instead of Getting Defensive Try This

It’s “Guest Post Friday”! On Fridays, I feature thoughts from individuals who have strong input about the mental side of fitness, training and life. I select witty and honest articles, that give you practical tips and advice. This post was originally found HERE on I’ve bolded the key lines if you just want to skim it. I think there’s a lot to learn from it, especially if you regularly have heated discussions with others. 

Enjoy the post by Kathleen Kelley Reardon


The Power of Vulnerability

“Years ago I read an article by Harvard business professor Chris Argyris whose message stuck with me.  “Good Communication that Blocks Learning” was about the mental models we develop early in life for dealing with emotional and threatening issues.  These “defensive routines,” as Argyris termed them, exist to prevent human beings from experiencing embarrassment or threat.  At the same time, however, they prevent examination of the nature and causes of both.  In short, they prevent learning and thereby perpetuate bad choices.

Breaking free of defensive communication routines requires a willingness to be vulnerable.  Only while bringing down our guard are we able to effectively examine why certain unsavory situations occur repeatedly in our lives.  Ironically, this kind of vulnerability requires courage.

Doing the unexpected, as hard as it may be, often brings rewards.  We know that apologizing, when defensiveness or retaliation is expected, can lead to calmer communication.  The unexpected causes most of us to reflect.  Indeed, it is often how young children learn new things.

Moreover, the rule of reciprocity in human interaction calls for a civil response to a civil offering.  Ignoring this rule has its consequences, but here again breaking free of defensive routines can enable us to change the communication options of others.  If we move beyond defensiveness, the rule of reciprocity encourages others to do so as well.

It would be naïve to suggest that antagonistic relationships around the world would disappear were the key players to reflect more on their defensive routines.  But it wouldn’t hurt, either.

To the extent we stick with routines, we cease to learn other communication options.  Perhaps worse, we become predictable — and thereby manageable — by others, many of whom we’d prefer not to give such power if we had our wits about us.  They are able to provoke us to and corner us within our own defensiveness because it’s so easy to do.

Unblocking defensive communication routines starts with recognizing their existence and realizing what can be said in their place.  “This is where I usually become defensive…” or “Rather than escalate this into an argument neither of us wants, let me suggest…” are two phrases that may prove useful the next time you feel yourself becoming defensive, and there are many others.  Their use opens us up to learning, and so makes us more skillful at communication.

Sure, there is risk in relinquishing defensiveness.  The greater risk, though, is that of becoming stuck in routines that repeatedly take us to the same unhappy and unproductive place.”


About The Author: Kathleen Kelley Reardon is Professor Emerita of Management at University of Southern California Marshall School of Business. Her primary areas of scholarly interest have been leadership communication, persuasion, politics in the workplace, negotiation and interpersonal communication. Kathleen is a signature blogger at Huffington Post (since 2005) and also blogs at her website (

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2 thoughts on “GPF: Instead of Getting Defensive Try This

  • Eric Daniells

    Something my mother always said to me is to apologize even if I wasn’t the one in the wrong. Being “wrong” can often be subjective or simply the offended parties opinion, and she said that apologizing takes nothing from the person saying sorry but courage to do so. Pride and standing your ground to make a point is a risk where the costs are high, so know the battles to fight, and the ones to simply apologize in an effort to move forward instead.